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Opening the Sendmail SMTP Email Manager

Use the Sendmail SMTP Email Manager to:

To open the SMTP Email Manager:

  1. Log on as Site Administrator.
  2. On the Site Administrator page, click Services in the index on the left.

    3. The Service List window opens, showing a list of services currently installed on the server.

  3. In the Actions column, click next to Sendmail SMTP Server .

    The Email Manager window opens.

Viewing current email aliases

To view mailing lists, click Aliases on the Email Manager. The Aliases window opens, showing the current aliases on the domain.

Creating an email alias

To create an alias:

  1. On the Email Manager, click Aliases .

    2. The Aliases window opens, showing the current aliases on the domain.

  2. Click Add an Alias .

    3. The Add Alias window opens.

  3. In the Alias field, enter a name for the new alias.
  4. In the Forward To field, specify users who should be on the alias.

    5. Choose the users from the scroll list. The list includes both users and other aliases. The aliases are shown in parentheses.

  5. In the Forward To (outside of domain) field, specify users outside the domain who should be included in the alias. Enter the email addresses, separated by commas.

    6. Note: By default, the Forward To list above this field retains a selected name. If you are forwarding the email only to users outside the domain, deselect the user in the Forward To list by using
    Ctrl-click.
  6. Click Add Alias .
Editing an email alias

To edit an alias:

  1. On the Email Manager, click Aliases .

    2. The Aliases window opens, showing the current aliases on the domain.

  2. In the Actions column, click next to the alias you want to edit.

    The Edit Alias window opens.

  3. Change the alias information.
  4. Click Edit Alias .
Removing an email alias

To remove an alias:

  1. On the Email Manager, click Aliases .

    2. The Aliases window opens, showing the current aliases on the domain.

  2. In the Actions column, click next to the alias you want to remove.
Viewing a list of current autoresponders

An autoresponder is a prepared reply that is automatically returned to incoming email. You can use it to reply to standard requests, such as retail orders, or to reply to internal users when you are out of the office.

To view current autoresponders, click Responders on the Email Manager. The Responders window opens, showing the current autoresponders on the domain. The File field shows the file in which the response is stored.

Creating an autoresponder

To create an autoresponder:

  1. On the Email Manager, click Responders .

    2. The Responders window opens, showing the current autoresponders on the domain and where they are stored.

  2. Click Add a Responder .

    3. The Auto Responder window opens.

  3. In the Alias field, enter the name of the user or alias for which the autoresponder is being created.
  4. Optional: In the Forward To field, enter the email address of the person to which you want the incoming mail forwarded.

    5. You can use this field to forward email to someone else in your office for action while you are away.

  5. In the Message field, enter the message you want to send in reply to the incoming email.

    6. For example, to customers who email you a request for a catalog of your services, you might send the following reply:

    "Thank you for your interest. We are sending you the information you requested."

  6. Click Add Auto Responder .

    7. WEBppliance adds the auto response to the /usr/share/opcenter/responders directory.

Editing an autoresponder

To edit an autoresponder, use the Auto Responders option of the Email Manager.

To edit an autoresponder:

  1. On the Email Manager, click Auto Responders .

    2. The Responders window opens, showing the current autoresponders on the domain.

  2. In the Actions column, click next to the autoresponder you want to edit.

    The Edit Auto Responder window opens.

  3. Edit the autoresponder information.
  4. Click Edit Auto Responder .
Removing an autoresponder

To remove an autoresponder, use the Auto Responders option of the Email Manager.

To remove an autoresponder:

  1. On the Email Manager, click Auto Responders .

    2. The Responders window opens, showing the current autoresponders on the domain.

  2. In the Actions column, click next to the autoresponder you want to remove.
Viewing a list of current spam filters

Spam refers to any unsolicited email. You can control spam by using a spam filter to block email originating from outside the server.

To view current spam filters:

On the Email Manager, click Spam Filters . The Spam Filters window opens, showing the current spam filters on the domain.

Creating a spam filter

To create a spam filter:

  1. On the Email Manager, click Spam Filters .

    2. The Spam Filter window opens, showing the current filters on the domain.

  2. Click Add a Spam Filter .

    3. The Add Spam Filter window opens.

  3. In the Email, Domain, or IP field, enter one of the following from which you want to block all incoming mail.
  4. Click Add Spam Filter .
Removing a spam filter

To remove a spam filter, use the Spam Filters option of the Email Manager.

To remove a spam filter:

  1. On the Email Manager, click Spam Filters .

    2. The Spam Filters window opens, showing the current spam filters on the domain.

  2. In the Actions column, click next to the spam filter you want to remove.

 

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